Review and Approval Workflow

What the team is trying to solve

A business needs a structured way to collect submissions, review them, approve changes, and notify stakeholders. Forms in inboxes and slack threads are losing context.

What we would actually build

A workflow system with structured submission forms, a review queue, approval states, threaded comments, notifications, admin actions, and a full audit history.

The build, broken down

• Structured submission forms
• Review queue with priority
• Approval states with transitions
• Threaded comments per submission
• Email and in app notifications
• Admin actions with reason capture
• Audit history per submission
• File attachments with previews

How someone moves through it

1. 1
   Submit

   Submitter completes the structured form.

2. 2
   Triage

   Reviewer picks up the item in the queue.

3. 3
   Discuss

   Comments capture context and questions.

4. 4
   Decide

   Reviewer approves, requests changes, or rejects.

5. 5
   Notify

   Submitter and stakeholders get an update.

What you get at the end

• Submission form builder
• Review queue with filters
• Approval state machine
• Notification system
• Audit history view
• Per role permission map

A starting stack, not a hard rule

• Next.js or Vite plus React
• Postgres plus Prisma
• Resend for notifications
• Role based access
• File storage on S3 or Supabase

What we tick off before going live

• Core flows tested end to end
• Auth and permissions verified
• Analytics events on every key action
• SEO, sitemap, and Open Graph in place
• Performance budget on the critical path
• Accessibility quick wins shipped
• Backups and error monitoring live
• Handover docs and runbook delivered